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Easysite Resource Centre
External Link Asset

External Link Asset

Add asset

To upload a document such as a PDF go to Administration -> Assets -> Assets.

1. Click add and select External Link. The following view will be presented:

Assets Assets External link screenshot

2. Edit/configure:

Title

Enter an appropriate title for the asset.

Link Description

Enter an appropriate description for the asset.

Link Address

Enter the URL.

Scheduling

Assets may be scheduled. To schedule an asset click scheduling. The following view will be presented:

Asset add asset scheduling screenshot

1. Edit/configure:

Go Live Date

Enter an appropriate date.

Review Schedule

Select an appropriate Review Schedule.

Review Date

Enter an appropriate date.

Expiration Date

Enter an appropriate date, and click Change to select an appropriate category.

Note: this will result in the asset being placed into a draft state until the expiry date is removed and the asset re-published. Once expired the asset will no longer be present to users in the front end of the site.

Note: no category is required when expiring asset although the asset can be moved to a different asset category as part of the expiration process.

Archive Date

Enter an appropriate date, and click Change to select an appropriate category.

Note: this will simply relocate the asset to a different category and will not result in the asset being automatically removed from the front end of the site. You will be required to relocate the asset to a category with relevant permissions to give this effect.

Deletion Date

Enter an appropriate date.

Categories

Categories control access to the asset, and may also be used to aggregate content via a page element such as Asset Browser.

To categorise an asset click categories. The following view will be presented:

Assets Add asset Categories screenshot

1. Click to expand the category selection and check to associate the appropriate categories.

Metadata

Metadata may be associated with an asset.

To populate meta tags click metadata. The following view will be presented:

Assets Add asset metadata screenshot

1. Click Change to associate an Asset Owner, and populate any other metadata.

Note: every asset has an Owner - the user who added the asset or made the last edit.

The Asset Owner is a permanent owner for the asset.

Saving the asset

Click Save as Draft to save the asset in draft state or Publish to make the asset live.

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