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Manage DataStore Instances

Manage DataStore Instances

Add new instance

Go to Administration -> Modules -> DataStore. The following view will be presented:

DataStore module user interstitial example screenshot

1. Click Add. The following view will be presented:

DataStore module user guide store details screenshot

2. Edit/configure:

Name

Enter an appropriate name for this instance of DataStore.

Enable record level permissions

Check if required.

Note: record level permissions allows you to assign editing permissions to individual records. An example of this would be for a staff directory where individuals can edit their own record but not the record of others.

Send Submission Email

If checked, a submission email is sent to the user who adds an entry to the DataStore. If this option is selected the following view is presented: 

DataStore module user guide submission acknowledgement screenshot

Submission Email From Address

Enter an address for the submission email originator.

Submission Email Subject

Enter an appropriate subject for the submission email.

Submission Email Body

Enter appropriate body text for the submission email.

Send Alternate Message on Subsequent Edits

Check to define a different submission message for edits to DataStore records. Define subject and message body for this message email.

Moderation

Check if submissions require moderation. If checked the following view is presented:

DataStore module user guide moderation screenshot

Submission Email From Address

Enter an address for the submission email originator.

Submission Email Subject

Enter an appropriate subject for the submission email.

Submission Email Body

Enter appropriate body text for the submission email.

Send Alternate Message on Subsequent Edits

Check to define a different submission message for edits to DataStore records. Define subject and message body for this message email.

Moderation

Check if submissions require moderation. If checked the following view is presented:

DataStore module user guide moderation screenshot

Configure appropriate subject and body text for each email. Then select Save.


 

Editing DataStore Instances

Go to Administration -> Modules -> DataStore The following view will be presented:

DataStore module user guide interstitial example screenshot

1. Select the appropriate DataStore instance. The following view will be presented:

DataStore module user guide edit store screenshot

2. Select Edit details to edit the DataStore details - see above for details of the fields.


Activating DataStore Instances

Before DataStore records can be added to pages the DataStore instance must be made active. To activate a DataStore instance go to Go to Administration -> Modules -> DataStore. The following view will be presented:

DataStore module user guide interstitial example screenshot

1. Check the active box against the appropriate DataStore instance(s) and click update.


Delete DataStore Instances

Go to Administration -> Modules -> DataStore. The following view will be presented:

DataStore module user guide interstitial example screenshot

1. Check the delete box against the appropriate DataStore instance(s) and click delete.

Note: a confirmation message will be presented.

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