Go Live Date
Enter an appropriate go live date for the asset. The asset will not render to end users until this date is reached.
Review schedule
A review schedule is a formal review policy for assets, including nominated reviewers and escalation points. Select the required review schedule.
Review Date
Enter a date by which the asset requires review. Review schedule actions will be scheduled against this date.
Expiration Date
Once an asset has expired it will no longer render for end users. If required, enter an appropriate Expiration Date.
Expiration Category
Select an appropriate category for the asset to be relocated to once it has expired.
Archive Date
This is different to an expiry date, as the document retains all of its original attributes but is also simply marked as “Archived”. The document will not appear in searches unless an authorised user is specifically searching within the archived document. This would be accessed via a specific search facility using an template element such as Asset Browser.
Archive Category
Select an appropriate category for Archived assets to be relocated to.
Deletion Date
If required, enter a date when the asset will be deleted from Easysite.
Categories
Check to select the appropriate category or categories for the asset. Within the Asset Manager categories are used to store assets and also control access to the asset.
Tags
If required, select an owner for the asset. This is typically used to indicate the owner of the content of the asset, as opposed to the system user who last uploaded or edited the asset. Other meta tags may also have created. If required populate this with appropriate content.
Advanced
Description
If required, enter an appropriate Long Description. This should be the URL of a location which contains a long description of an image.
Keywords
Keywords will help system user locate the asset within the asset manager. Words or phrases may be entered and should be separated by commas.
Featured
If required, check to make the asset a Featured Item. Featured Items are promoted to the top of the search results page.
Shortcut URL
If required, enter an appropriate 'vanity URL' for the asset. This is useful if the asset is to be referenced in printed material.
External URL
Easysite will generate an external URL with which the asset can be directly accessed. The Shortcut URL may be used to create a more user friendly version.
Extension
The file type of the asset will be recorded here.
ID
Easysite will allocate an ID number to each assets.
4. Click Save. The following view will be presented:
